April 05, 2023

Online meeting: communication tips, which headset to invest in, and more

How many meetings do you have scheduled for this week? Surely, most of them will be done in an online-meeting format, correct? What have your last experiences been like?

If these questions have made you think back and remember what a headache a video call can be, we have good news!

Before you press "start," there are a few tips to improve communication. One of them is to know how to choose the platform and equipment to have a good online meeting.

In this article, we will present the particularities of each videoconferencing tool and how to invest in the ideal headset. Come with us!

How to have a good online meeting?

With home office and hybrid work boom, online meetings have become a part of everyday life for thousands of companies.

The old corporate saying "the meeting could be an email" has become obsolete. This is because with online appointments, there is no longer any need to waste time on travel or endless meetings.

Although this model has arrived to aggregate, the users involved need to follow some guidelines so that the experience is satisfactory.

Check out some tips for a good online meeting:

• Keep a clean and organized environment, with nothing drawing more attention than you;
• The lighting should be in front of your face, never behind your body;
• Adjust the screen height so that your eyes are at the same angle as the display's midline;
• Your appearance also matters, so go for a neutral look, such as a plain shirt or blouse in light tones;
• Avoid big hairdos and overdone make-up;
• Body language requires attention, so avoid rubbing your eyes or nose, poking your face, or pursing your lips;
• Always keep your back straight and your shoulders open;
• For verbal communication to be clear, don't use too many slangs or vices of language, such as "mmm" "aahm";
• Don't stare at yourself all the time at the screen or rotate your eyes as if you were looking for something.

In addition to all these guidelines, it is essential to have all your technological resources in full working order.

Check if the internet connection is good, if the audio works, if the camera does not have any problems, if there is support to keep the cell phone fixed, if the notebook is properly charged, among other possible situations.

Get to know the main tools for videoconferencing

One of the most essential points to ensure a good online meeting is to make sure you have chosen the right videoconferencing platform. There are several on the market, but not all of them can meet your needs.

Below, we have listed the top rated tools, their advantages and features. Take a look:

• Zoom

This tool supports HD videoconferencing, audio conferencing, and chat. It is indicated for professionals and companies in all segments, schools, governments, etc.

Its features are ideal for presenting webinars, managing rooms and fixed spaces for online meetings, as well as offering cloud telephony and more.

- It can be used for free on the web platform for videoconferences with up to 100 participants;

- It has plans with a time limit of 30 hours per meeting and covering up to 1000 participants;

- Meeting recording in the cloud;

- Unlimited storage;

- Highly functional;

- It has a search tool and divides participants into groups.

• WhatsApp Business

In addition to the business features you already know, this app makes it possible to make free video calls with clients and colleagues.

It can be accessed on both Android and iOS mobile devices. It allows you to describe your company, add information about your company, view product catalogs, and more.

- Integrates multiple people into a video conference;

- Enables voice calls and annotations;

- Multimedia sharing during the meeting;

- Easy integration with contacts in your address book.

• Google Meet

One of the most used today, this Google tool is free and recommended for organizations of all sizes, segments, and nationalities.

Available for both desktop and mobile access, it can be used by Google WorkSpace users or with regular accounts.

- The free plan accommodates up to 100 participants in meetings of up to 60 minutes;

- Other plans allow you to broadcast events to up to 100,000 viewers or meetings with up to 250 participants;

- Offers dynamic features and allows you to test audio and video before entering the "room";

- Schedules meetings;

- Easy screen sharing;

- Create polls;

- Troubleshoot connection problems.

- Microsoft Teams

• Microsoft Teams

Microsoft's hub is one of the best for remote work, as it includes specific tools for online meetings, calls, and other resources.

Companies from the most different segments can benefit from this tool, using the web platform or desktop or mobile applications.

- It offers 3 plan options (1 free for meetings of up to 60 minutes with up to 100 participants);

- Paid plans include up to 1000 participants in video calls of up to 24 hours;

- Broadcasts with up to 10,000 viewers;

- Creates segmented teams;

- Document and information sharing;

- Integrated with Office suite;

- Light and reliable smartphone version.

Headset Felitron: indispensable tool for online meetings

There is only one detail missing for your communication in online meetings to be exceptional. You already know what this is, don't you?

We are talking about Felitron headsets! Much more than a simple headset, our professional headsets are true multifunctional tools, ready to transform your videoconferences.

Together with our startup FLT Lab, we have developed intelligent headsets, with real-time noise cancellation, voice biometrics, and the possibility to connect to the cloud. With them, your experience gains quality and becomes clearer, more comfortable and efficient.

These headsets will enhance your online meetings:

• Epko X BT 

• Epko X USB

• Epko Plus Noise Cancelling VoIP

• Epko Noise Cancelling VoIP

Check out more headsets ideal for your home office or hybrid work in our online store!